National Australia Day Council Privacy Policy
Background
The National Australia Day Council Limited (NADC) is bound by the National Privacy Principles and holds no exemptions under the Privacy Act 1988 (Cth). The NADC is a not-for-profit Australian Government owned company limited by guarantee. The NADC leads a National Network of affiliated state/territory Australia Day organisations who in turn lead networks of Local Australia Day Committees/Governments on their state/territory
Why does the NADC collect personal information?
The NADC collects personal information (as defined in section 6 of the Privacy Act), which is used on an ongoing basis, to promote the celebration of Australia Day and to coordinate and promote the Australian of the Year Awards. Unless required by law, the NADC will not use personal information for any other purpose, and will not disclose the information without consent. The information collected is not destroyed, but is stored in a secure manner, for historical and archival use, and in the case of photographs and moving images for ongoing publication and rebroadcast.
What are the main kinds of personal information collected?
For the promotion of the celebration of Australia Day
- Stakeholder/supporters: names, addresses and contact details
- Photographs and moving images including those taken at public and private events
For the coordination and promotion of the Australian of the Year Awards and other local/state Australia Day awards
- Nominees: names, addresses, contact details, age, biographical information provided by nominators and referees and obtained through independent research
- Nominators and referees: names, addresses and contact details
- Stakeholders/supporters: names, addresses and contact details
- Photographs and moving images including those taken at public and private events
Nominees have the right to correct and/or enhance their personal information and to withdraw their nomination from the awards program. To the best of its reasonable endeavours the NADC will notify nominees that it holds their personal information. This will take place after the state/territory announcement functions. If a nominee does not decline the nomination, or is selected as a finalist or award recipient and accepts the honour, this will be deemed as consent to the NADC for the use of personal information to promote the attributes of the nominee.
If photographs and moving images constituting personal information have been taken by or on behalf of the NADC, the National Network or Local Australia Day Committees/Governments in circumstances where consent has either been formally obtained or implicitly obtained from a person's attendance at an event which is being photographed or recorded, the NADC, NADC Sponsors and Partners, the National Network and Local Australia Day Committees/Governments may use the photographs or moving images for purposes associated with promoting the celebration of Australia Day or to coordinate and promote the Australian of the Year Awards. People appearing in such photographs or moving images have the right to ask that their image not be used for further promotion. If they do so and further use of their image constitutes use of personal information, the NADC will cease using their image as soon as practicable.
To whom is this information made available?
This information may be made available to:
- Staff, board members, contractors, consultants and media partners
- the National Network and Local Australia Day Committees/Governments
- Awards selection panels in each state/territory and nationally
Photographs and moving images are variously intended for broadcast and publication and are therefore available to media, general public as well as suppliers and contractors, partners, sponsors, the National Network and Local Australia Day Committees/ Governments.
Personal information may only be made available to parties other than those listed above if the NADC notifies the person of the intended broader use of that information at any time prior to the broader use (and does not receive a negative response from the person), or specifically obtains consent for the use.
How is my privacy protected on the NADC's web sites?
The NADC has two web sites:
www.australiaday.org.au
www.australianoftheyear.org.au
Site visit data: NADC makes a record of visits and logs the following information for statistical purposes:
- the user's server address
- the user's domain name (e.g. .com, .gov, .au, .uk etc)
- the date and time of the visit to the site
- the pages accessed and documents downloaded.
The NADC will make no attempt to identify users or their browsing activities except where a law enforcement agency may exercise a warrant to inspect the service provider's logs.
Cookies
The NADC web sites do not use cookies.
Email management: The NADC will record email addresses or other supplied details if individuals call, write, or send a message to the organisation online. Information supplied will be used for the purpose for which it has been provided. Unless required by law, we will not use email or other addresses for any other purpose, and will not disclose them, without consent.
How do I request access to my personal information or make a complaint?
Individuals can obtain further information about the way NADC collects and uses personal information or make a complaint by contacting the Executive Manager Corporate. Contact details are as follow:
Director - Corporate
National Australia Day Council
Old Parliament House
PARKES ACT 2600
Phone: (02) 6120 0600
Fax: (02) 6273 8777
Email: info@australiaday.org.au
